Employee Evaluation Form Examples and Templates 2025

Employee performance evaluation is one of the cornerstones of modern HR management. However, the right form selection, creating effective questions and analyzing results process is tedious and time-consuming. Excel templates, manual calculations, paper forms... These traditional methods are both inefficient and have a high margin of error.

Employee evaluation form is a structured tool used to measure an employee's performance, competencies, goal achievement rate and development areas. In this guide, you will discover 5 different evaluation form examples, ready-made templates and how digital solutions like TestEd transform this process.

What is Employee Evaluation Form? Why Is It Important?

Employee evaluation form is a document used to systematically measure an employee's job performance, competencies and development needs. It is the heart of the performance management process and is used for the following purposes:

• Promotion Decisions: Determine which employees are ready for advancement with objective data

• Development Plans: Identify each employee's strengths and weaknesses to create customized training plans

• Salary Adjustments: Support performance-based salary increases with data

• Motivation: Tool for showing employees their achievements and charting the development path

• Legal Protection: Objective evidence in termination or disciplinary processes

However, traditional manual evaluation processes have serious problems:

• Time Loss: A company with 50 employees spends 500+ hours annually on manual evaluation

• Subjectivity: Manual scoring is open to personal biases

• Data Loss: Paper forms are lost, Excel files become versioned

• Analysis Difficulty: Department comparison, progress tracking over time cannot be done manually

Digital evaluation forms solve all these problems. Platforms like TestEd digitize the entire process from AI-powered question generation to automatic reporting.

5 Different Employee Evaluation Form Examples

There are different form types suitable for each evaluation purpose. Here are the 5 most commonly used forms and their usage scenarios:

1. Annual Performance Evaluation Form

When to Use: Once a year, for comprehensive performance evaluation. Used in promotion, salary increase and development plan decisions.

Example Questions (Likert Scale: 1-5):

• What is the rate of achieving work goals? (1: Very Low - 5: Excellent)

• How are communication skills evaluated within the team?

• How developed is problem-solving ability?

• What is the level of teamwork and collaboration?

• How is leadership potential evaluated?

Open-Ended Questions:

• What are your top 3 achievements this year?

• Which areas do you want to develop?

• What are your career goals for next year?

How to Create in TestEd: Give prompt "Create 15 Likert questions + 3 open-ended questions for annual performance evaluation" with AI test builder. Ready in 10 minutes!

2. 360-Degree Evaluation Form

When to Use: When multi-faceted perspective is needed. Employee evaluates themselves, manager, peers and subordinates evaluate. Ideal for leadership positions.

Example Questions:

• Leadership: What is the level of ability to motivate and guide the team?

• Communication: Can they clearly communicate ideas and feedback?

• Collaboration: Do they play an active role in cross-departmental collaboration?

• Decision Making: Can they make strategic and effective decisions?

• Openness to Development: Do they accept feedback and show development?

Unique Feature: 360-degree evaluation is done anonymously in TestEd. You get more honest feedback with identity confidentiality. Automatic comparison: Shows Self vs Manager vs Peer scores with graphs.

3. Probation Period Evaluation Form

When to Use: In the 3rd or 6th month of newly hired employees. Used for decision to extend probation period, employ permanently or terminate.

Example Questions:

• How successful is the adaptation process to work? (Quick adaptation - Experiencing difficulty)

• Have they adapted to company culture and values?

• Do they complete given tasks on time and with quality?

• How is communication with team members?

• Are technical skills at expected level?

Critical Question (Open-Ended): "Would you recommend this employee for permanent employment? Why?"

TestEd Advantage: Automatically compare development by testing at the beginning and end of probation period. Make objective decisions with Before/After graphs.

4. Competency-Based Evaluation Form

When to Use: To measure specific competencies (communication, leadership, problem solving, etc.). Used to create competency matrix and gap analysis.

Example Competencies and Questions:

Communication Competency:

• How effective is written communication (email, report)?

• Can they express themselves in verbal presentations (meeting, presentation)?

• Do they have active listening and empathy skills?

Problem Solving Competency:

• Can they analyze complex problems?

• Do they offer creative solution suggestions?

• Can they make effective decisions during crisis?

TestEd Feature: Category-based reporting with separate score and radar chart visualization for each competency. You can instantly see which competency is weak.

5. Goal-Based (MBO) Evaluation Form

When to Use: To measure how much the goals (Objectives) set at the beginning of the year have been achieved. Based on Management by Objectives (MBO) approach.

Example Structure:

Goal	Target Value	Achieved	Success Rate
Annual Sales Target	1M USD	1.2M USD	120%
Customer Satisfaction Score	85%	78%	92%
New Project Completion	5 projects	5 projects	100%

Evaluation Questions:

• What is the overall goal achievement rate?

• What were the difficulties in achieving goals?

• What should be the new goals for next year?

With TestEd: Bulk upload goal list from Excel, enter achieved data, let success rate be calculated automatically. Make strategic decisions with ROI analysis and trend charts.

Digital Evaluation Form: TestEd Advantages

What are the advantages of using a digital evaluation platform instead of manual Excel templates?

1. Automatic Question Generation with AI

Form preparation takes 3 hours. In 10 minutes with TestEd AI:

• Write prompt: "Create annual performance evaluation form for sales team, 12 Likert + 3 open-ended questions"

• AI instantly generates 15 questions, categorizes them, creates scoring system

• You can manually edit questions or request new questions from AI again

2. Automatic Scoring and Reporting

Don't do manual calculation in Excel! TestEd:

• Automatically scores Likert questions (1-5 scale)

• Calculates category-based averages (Communication: 4.2, Leadership: 3.8, etc.)

• Makes department comparison (Sales team vs IT team)

• PDF report is automatically created and sent via email

3. Progress Tracking Over Time

Comparing 2024 performance with 2025 performance is difficult in manual Excel. TestEd:

• Automatically creates Before/After graphs

• Improvement percentage is calculated (ex: Communication skill increased 15%)

• Future predictions are made with trend analysis

4. Easy Distribution with QR Code

Sending email to 50 employees is tedious. TestEd:

• Generate QR code (1 click)

• Show QR at meeting or send via email

• Employees scan QR, take test, results come automatically

5. Open-Ended Answer Analysis (AI Powered)

50 employees answered "What are your strengths?" question. Manual reading takes 3 hours. TestEd AI:

• Creates word map (word cloud)

• Most repeated words: "communication", "teamwork", "problem solving"

• Sentiment analysis: 80% positive, 15% neutral, 5% negative

Step by Step: Creating Evaluation Form with TestEd

Step 1: Select Form Type (1 minute)

Click "Create New Test" on TestEd dashboard. Select form type: Annual performance / 360-degree / Probation period / Competency-based.

Step 2: Generate Questions with AI (2 minutes)

Go to AI Test Builder. Write prompt:

Example Prompt: "Annual performance evaluation form for sales team. 10 Likert questions (in communication, customer relations, sales goals, teamwork categories) + 2 open-ended questions (achievements and development areas). Intermediate level, professional language."

Step 3: Review and Edit Questions (3 minutes)

AI generates 12 questions. Review questions, add company-specific examples, delete and request new questions if needed.

Step 4: Select Distribution Method (1 minute)

Send email invitation or generate QR code. Show QR at meeting, employees take test instantly.

Step 5: Analyze Results (5 minutes)

View automatic reports on TestEd dashboard:

• Category-based scores (radar chart)

• Department comparison (bar chart)

• Open-ended answer word map

• Download PDF report, present to senior management

Total Time: 12 minutes (10 hours with manual method)

Preparing employee evaluation form now takes minutes, not hours. Transform performance management with AI-powered question generation, automatic scoring, department comparison and progress tracking over time.

Get 85% time savings, 100% data accuracy and strategic insights with TestEd digital solution instead of manual Excel templates. Digitize your data-driven promotion, leadership evaluation and talent management processes.